Being property managers in London is a demanding job that usually requires multitasking, making decisions on the spot and planning ahead.

Here are our 9 top tips for becoming effective property managers in London, from our long experience.

Property managers in London particularly need to focus specifically on the unique daily tasks that they face in running an efficient and profitable business.

Implementing time-saving strategies into your workday can make you more efficient, minimise problems and increase your job satisfaction.

Before you start with dealing with tasks, remember that you are the head of a team comprised usually of maintenance workers, outside contractors and more.

It’s hard enough to manage your own time with no distractions, but as a property manager, another person’s crisis becomes yours.

To be the best property manager you can be, it’s important that you take control of your schedule and understand how to focus your time and efforts to be more efficient and effective at your job.

In order to accomplish all your property management goals for the day, week and year, boost your skills by following these time management tips for property managers:

1. Make a List

It sounds cliché, but it’s important to create a priority list at the end of each day for tomorrow, or early in the morning of each day.

Whether you make your list using a computer software program, a scheduling app on your smartphone or in your business planner, create the list and refer to it often throughout the day.

2. Prioritise the List

Determining what needs your attention first and what can wait is critical in managing your time effectively throughout the day and week.

For example, you may want to start the day by managing maintenance requests and repair issues,  then move on to others on your list.

3. Use Your Morning Effectively

Studies show that people are generally more productive in the morning. Resting well helps focus better.

Schedule your most difficult tasks or projects for the morning so you can be your best and make sure your team is also following this advice.

4. Stick to One Task at a Time

It’s easy to get distracted when you are in the middle of a task. You may fool yourself into thinking that you can leave one task, take care of something else, and then return to the first task with no hiccups.

Instead, studies show that working on tasks one at a time until you complete them is actually the most efficient way to get things done.

5. Group Similar Tasks Together

It is much more efficient to group tasks together and deal with them either collectively or right in a row.

Go out one time to complete several errands rather than going out and back for each errand. Also, group similar tasks to be more efficient. This keeps you mentally ready to deal with them.

For example, if you need to call a few contractors to set up appointments, do them in succession. So, you have all your notes in one place, your mind is focused on asking the right questions and listening to the answers.

6. Use Your Tools & Resources

Technology is a wonderful time saver. If you aren’t already utilizing the many different applications that technology provides, it’s time to get up to speed.

Tools like electronic calendars, appointment reminders, texting, electronic banking, and social media all make you more efficient when you know how to use them wisely.

However, don’t let technology distract you too much. Keep your focus on your tasks.

7. Minimise Interruptions

Even if your to-do list is perfectly spaced so that you’ll get everything done, there are those unexpected events that instantly prevent you from completing your goals.

Whether it’s a personal emergency or just one of many immediate issues that pop up in a day, interruptions can completely throw you off. They prevent you from doing the things you need to.

Even more difficult to deal with are the smaller, innocent interruptions, such as a phone call that goes too long.

8. Break Up Big Tasks

If you have a huge task that you are shying away from because it is a big time suck or you simply don’t want to do it, break projects into smaller tasks and accomplish something each day.

For example, if you must clean out your file cabinets for the new year and archive old tenant files, split the job into sections and handle one each day.

So, you could commit to dealing with all tenant files from A to D one day, then E to G the next day, and so forth.

Organizing a task into a series of smaller ones gives you a much better success rate and you arrive at the same result with less stress.

9. Laugh a Little

There will be days when things go wrong and you won’t have accomplished anything on your list.

Instead of beating yourself up about it, just laugh about your crazy, wonderful job! Then, make a promise that you’ll do better tomorrow.

It’s easy for stress, frustration and guilt to overwhelm a busy property manager. So, don’t let it happen or you will be setting yourself up for many future days of disasters.

When you aren’t at your best, your job suffers. Make sure you stay mentally healthy by recognizing your limits and laughing about them from time to time.

All the demands on your time are just part of being a property manager, and it’s easy to get overwhelmed.

By implementing some time management tips and working more efficiently, your productivity will increase and your satisfaction will grow. Your management will be much more successful when you master your own day to day operations.

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If you are looking for effective property managers in London, based in Chiswick and working with Central London and West London property (West KensingtonShepherds Bush, Ealing, BarnesHammersmithHolland ParkNotting HillKensington, and more) ask for a 30-minutes free consultation with Blue Crystal Property Management.

Call 02089947327 or email pm@bluecrystallondon.co.uk now!